Your driver files, done right and kept right.

The problem

Why DQ files bite small carriers

Every carrier has to keep a qualification file on every driver under 49 CFR 391.51. Application, motor vehicle records, prior-employer checks, medical certificate, and more, kept current for as long as the driver works for you plus three years.

Most small carriers find out their files are wrong during an audit. Missing motor vehicle records rank among the most commonly cited critical violations in FMCSA reviews (source). And the switch to electronic medical certificates has made keeping files current more confusing, not less.

The feds don’t grade on a curve, and “I didn’t know” has never once worked in an audit. Somebody’s got to keep every date, every record, every driver squared away.

You didn’t get your authority to do paperwork. I did.

The offer

One job. One price.

No tiers. No contracts. Month to month, cancel with 30 days’ notice. Routine motor vehicle record costs are included. I don’t nickel-and-dime my customers.

Straight talk

You can do this yourself

The regulation is public, and plenty of one-truck operators keep their own files just fine. Here is what it takes: pulling MVRs from every state of licensure, chasing prior employers who have 30 days to ignore you, verifying the medical examiner on the National Registry, and a calendar that never misses a date across every driver you have.

If you would rather drive than do that, that is what I am for.

The free checklist

The whole job, on one page

Every document 49 CFR 391.51 requires, every date that expires, and the ways files fail an audit. Printable, yours to keep, use it and owe me nothing.

It’ll cost you a name and an email. I like knowing who I’m helping, and that’s the whole price.

What is included

Setup builds it. Maintenance keeps it right.

Every box gets checked. Count them yourself, the list is right here.

How it works

Four steps, start to finish

1. Sign up.You sign the service agreement and send me your driver roster.
2. One paperwork pass.One checklist per driver, collected in a single pass. Not a month of “one more thing” emails.
3. Files built.Your complete file is delivered within 7 business days of complete paperwork.
4. Never expire quietly.I track every date and alert you in writing before anything expires. Nothing slips on my watch.

Our commitments

My word, in writing

• Complete file within 7 business days of receiving all required driver documents. (Prior-employer checks can take up to 30 days by regulation; your file is delivered with those inquiries documented as sent, then updated when responses land.)
• Written alert at roughly 60, 30, and 7 days before anything in your file expires.
• A one-page monthly status report for your whole fleet.
• Your files, always. Organized electronic copies on request, and delivered within 10 business days if you cancel.

Files don’t lie. Neither do I.

About BossMan

Run by a working operator

BossMan isn’t a call center. Behind the character is a working operator who runs his own trucks and his own shop, and keeps these same files, under the same rules, for his own drivers. I built this service because I got tired of doing the paperwork the hard way, so I built a system that does it right. Now it works for your fleet too.

If you’ve had an authority for more than a week, you know the drill: the phone starts ringing before the ink is dry. Robocalls, scare texts, “urgent compliance notices” dressed up to look official, all designed to panic you into paying for something you may not need. That’s a lousy way to treat the people who keep freight moving. So I do it the opposite way: one service, one price posted right on the page, and no pressure. Read what’s here, and if it fits, get started. If it doesn’t, no hard feelings.

Questions before you fill anything out? Email me at bossman@bossmandispatch.co. A real person answers.

FAQ

Straight answers